LOA Management requires an Invaro+ or Invaro+ Boost plan.
How LOA Requests Work
An LOA moves through several statuses automatically:| Status | Meaning |
|---|---|
| Pending | Submitted, awaiting management review |
| Approved | Reviewed and approved — the start date hasn’t arrived yet |
| Active | The start date has passed — the staff member is currently on leave |
| Extended | Active LOA with an extended end date |
| Denied | Rejected during review |
| Ended | Finished naturally or ended early by management |
Submitting Your Own LOA
Click Request LOA in the top-right corner. Fill in your reason, start date, and end date. The modal shows how many days are being requested. Click Submit Request to send it for review.Creating an LOA for a Member
Users withCanCreate can submit LOA requests on behalf of another staff member without that member needing to do it themselves.
Search for the staff member
Type a username in the search box. Members are loaded from your Team Directory. Select the member from the results.
Reviewing Requests
Pending requests show Approve and Deny buttons on their card (visible to users withCanManage). Clicking either button opens a confirmation modal where you can optionally leave a review note.
Active and approved LOAs show Extend and End buttons:
- Extend — opens a modal to set a new end date (must be after the current end) and an optional extension reason.
- End — ends the LOA immediately, before the scheduled end date. An optional note can be left explaining why.
Stats Strip
Three stat cards appear at the top of the page:- Pending Review — number of requests awaiting action
- Currently on LOA — staff members with active or extended status right now
- Total Requests — all-time request count
Filtering and Search
Use the status filter pills (All, Pending, Approved, Active, Extended, Denied, Ended) to narrow the list. Use the search bar to filter by username or reason text. The Pending pill shows a count badge when there are requests awaiting review. Pagination controls appear at the bottom when there are more than 20 requests.LOA Settings
Click Settings (visible to users withCanManage) to open the LOA Settings page.
Post to Channel
Select the Discord channel where LOA notifications are posted. All status change messages go here unless overridden per message template.On-Leave Role
Select a Discord role that is automatically assigned when an LOA becomes active and removed when it ends.DM on Status Change
When enabled, the staff member who submitted the request receives a direct message whenever their LOA status changes (approved, denied, active, extended, or ended).Message Templates
Six notification templates correspond to each status transition: New Request, Approved, Denied, Active, Extended, and Ended. For each template you can:- Toggle whether to send as rich embed or plain text
- Set an optional channel override to post that specific message to a different channel
- Configure the message content (plain text, optionally shown above the embed)
- Build the embed using the full embed builder with all LOA variables
LOA Variables
| Variable | Output |
|---|---|
{username} | Staff member’s Roblox username |
{reason} | Their stated reason for the LOA |
{startDate} | LOA start date |
{endDate} | Current end date |
{originalEndDate} | Original end date before any extensions |
{newEndDate} | New end date (extension messages only) |
{duration} | Number of days |
{status} | Current status |
{actionLabel} | What happened (Approved, Denied, Active, Extended, Ended) |
{reviewNote} | Note left by the reviewer |
{reviewedBy} | Username of who reviewed the request |
{extensionReason} | Reason for the extension |
{extensionCount} | How many times this LOA has been extended |
{endedEarlyNote} | Note left when ending early |
{endedEarlyBy} | Username of who ended it early |
{today} | Today’s date |
{avatarUrl} | Staff member’s avatar URL |
{discordId} | Their Discord user ID |
{robloxId} | Their Roblox user ID |
Access Control
CanView lets staff see the LOA list. CanCreate allows submitting requests and creating LOAs on behalf of members. CanManage allows approving, denying, extending, ending, and accessing LOA Settings. All portal members can always submit their own LOA request regardless of page permissions.